Recording, filming and photography
Some virtual events are recorded and may be published on public sites. If you do not wish to be recorded, please ensure that your camera and microphone are disabled and avoid posting chats or questions.
There will be filming and photography at some in-person events which will be shared on our websites and may be published in official University and College materials. Signage at events will indicate that filming may take place. Any guests who do not wish to be filmed or photographed should inform a member of staff on the day.
Guest lists
We may include your name, College and matriculation year in a guest list and provide this to attendees to support networking.
Changes and cancellations
- All events are subject to change including details such as advertised dates, speakers, locations and ticket prices.
- The Events Office reserves the right to cancel an event due to low enrolment or other circumstances which would make the event non-viable
Chargeable events
- Events are run on a not-for-profit basis and any booking fees charged are to cover costs such as room hire, catering, staffing and speaker expenses.
- If the Events Office cancels an event, guests will be offered a full refund. However, any expenses (including travel) incurred due to the cancellation of an event will not be refunded.
- Should circumstances arise that result in the postponement of an event, guests will have the option to either receive a full refund or transfer registration to the same event at the new, future date.
- You may cancel your event booking within seven working days, beginning on the day you received your confirmation letter or email. You will receive a full refund of the price paid for the booking.
- Refunds will be processed by the College Accounts Office and your booking details will be forwarded to them.
- All refund requests must be made by the person who made the original booking or the credit card holder.
- Refunds will not be given for guests who do not turn up to an event on the day.
- Cancellations will be accepted via phone or e-mail. However, refund requests must be received in writing (either email or post). If your booking was made online, please enclose a copy of your original receipt or confirmation email including your reference number. Please contact us if you wish to enquire about a refund.
- Regrettably, the Events Office cannot refund guests on occasions when bad weather prevents or discourages travel. These above policies apply to all Events unless otherwise noted in the corresponding event materials. Please read all individual event information thoroughly.
