GDPR: Data Protection Policy - MA Congregation

The Data Controller is Homerton College, Cambridge. Questions on this Statement should be addressed to the College’s Data Protection Officer, Homerton College, Cambridge, CB2 8PH. 01223 747180 - dataprotection@homerton.ac.uk

Data Subject

The scope of this policy covers website users

What data is processed, and why?

  • Full Name *
  • Degree *
  • Please indicate your preference below: *
    • I wish to be presented in person for my degree on the 24th March 2018.
    • I wish to be presented in absentia for my degree at the next available ceremony.
  • Presentation
    • I wish to be admitted in the Trinitarian formula.(Graduands admitted in this way will be presented “in the name of the Father, and of the Son, and of the Holy Spirit.” )
    • I wish to be admitted in the In Nomine Dei formula.(If for religious reasons, you want the Trinitarian formula replaced with “in the name of God”)
    • I wish to be admitted in the Non-Trinitarian formula. (Graduands admitted in this way will not be presented “in the name of the Father, and of the Son, and of the Holy Spirit.”)
    • If you do not wish to kneel for religious or medical reasons, please tick here
    • If you do not wish to kneel for religious or medical reasons, please tick here
  • Senate House Tickets (Only required for guests)
  • Please indicate the number of tickets required (max. 3) for admission to the Senate House
  • Please ensure that your address details are given below. Your certificate will be posted to you a few weeks following the ceremony.
  • My current email address is:
  • My current address is:

Data is processed by Homerton College and The University of Cambridge to enable students to attend MA Congregation.

Where does the data come from?

Data is collected from the MA Congregation webform on the Homerton Website.

Sharing with Third Parties

All data is processed by Homerton College.

Data is processed by Homerton College and The University of Cambridge to enable students to attendMA Congregation.

Webform data is sent to the webform author (or delegated member of staff) via email and a copy of the data is stored on the website, but is not publicly available. Access to the data stored on the website is password protected and restricted to administrator level users and can be made available to the author on request

Retention of data

Data reviews takes place once every 6 months to remove data no longer relevant, or when informed by webform author, where data is stored on the CMS.

Data is stored by Homerton College for 12 months from the date of the congregation. Data that is shared with the University of Cambridge for the purposes of proceeding (i.e. you name) is stored in CamSIS in perpetuity.

Rights of the Data Subject

Those whose personal data is recorded by these means – the data subjects – have the right: to ask for access to, rectification or erasure of their personal information; to restrict processing (pending correction or deletion); to object to communications; and to ask for the transfer of their personal information electronically to a third party (data portability).

Some of these rights are not automatic, and we reserve the right to discuss with the data subject why we might not comply with a request from them to exercise such rights.

If data subjects have questions or concerns about their personal information, or how it used, they are invited to speak to the Data Protection Officer.

 

April 2018